Mapping fees and products examples

Owned by Deborah Pender (Unlicensed)
Last updated: May 24, 2023 by Bill Eastgate (Unlicensed)
3 min read

These are examples on what to search for when mapping fees/products in the setup wizard.

Anaesthesia Gas ( Distinct count )

Tell us about your Full Gas Anaesthesia. This would indicate any invoice item indicating full gas anaesthesia was performed. Includes dentals and desexings.

  • General Anaesthesia

  • General Anaesthesia IV ( even though it isn't GAS GA = GA )
  • Isoflurane Gas
  • GA Gas
  • Anaesthesia GA
  • Gaseous
  • Inhalation / Induction

  • All dentals and desexing procedures need anesthesia. Some are included in the fee and others charge it as a separate fee.

    • To check - go to APL benchmarking checklist, find dental and desexing invoices and see if anesthesia is invoiced

Arthritis Medication injectable

  • Cartrophen...........( Carprophin is not the arthritic Injectable ...even though google said it can be used for that )

  • Synovan

  • Sydax

  • Pentosan

  • Zydax

  • Beransa
  • Solensia
  • Arthritis Injection

Blood test diagnostic ( 3 or more )

  • Body function

  • In house

  • GHP (General Health Profile)

  • FBC (Full blood count)/FBE ( FB Examination )
  • TAHP ( Total Annual Health Profile)

  • Profile ( profile is a full panel of bloods )

  • Catalyst Chem 10 ( Pre GA ) or Chem 17 Chem 15 (cats) (( Sometimes a Clip -which is the product, is counted as the actually blood test ))

  • Biochemistry

  • Health Profile ( profile is a full panel of bloods )

  • Geriatric profile ( profile is a full panel of bloods )
  • Pathology
  • comprehensive
  • Idexx vetlab station 4 clip
  • Vetpath liver panel
  • SDMA ( blood test for kidney disease in cats new from 2015 ) Single test don't add to apl.
  • IDEXX, QML, HVC, ASAP, REM , Heska          NZ        NZVP
  • Lab-
  • PCV/TP Don't count either
  • Do not count add ons
  • Ltye 4 not counted currently ( electrolytes only )
  • CBC is only one test so don't use.

Blood test pre-anesthetic 

  • pre-anaesthetic
  • pre anaesthetic 

  • Lab Pre op

  • Prega

  • Pre ga
  • prep
  • Prep Profile
  • Examples include : Check these and ask at Demo what is used
    NH PCV/TP/Urea is basic
    INH NSAID
    INH PreGA (Chem10 and CBC)

 Consultation out of hours

  • A/H

  • Ahrs

  • After hours

  • Emergency

Consultation primary ( These do not count as a Distinct Invoice as a Vet can charge a double on a single invoice )

  • General

  • A health Check is more likely to be a Vacc than a consult
  • Consult

  • Saturday/Sunday

  • Equine/Avian/Exotic

  • Examination

  • Puppy/Kitten

  • Senior

  • House calls

  • Standard
  • Primary
  • visit
  • Farm
  • Property 
  • Don't count second/multiple animals

Consultation repeated ( These do not count as a Distinct Invoice as a Vet can charge a double on a single invoice )

  • Revisit

  • Brief

  • repeat
  • review
  • Medical Progress

  • Progress check

  • Check up

  • Recheck
  • Reexamination
  • Examination recheck
  • Subsequent

  • Consults that are under $60

  • Post operative Examination
  • Don't count second/multiple animals

Cytology


Tell us about your Cytology: Here we would like you to add any fee related to you performing an in house microscopy test. This would include fees such as ear smears, skin scrapes, urine sediments, fecal flotations and in house fine needle aspirate samples. And any other sample you collect for microscopy

  • Stain

  • Sediment

  • microscope/Slide Examination

  • Urinalysis

  • Skin

  • Smear

  • Swab

  • Faecal Float
  • Cytology
  • Gribbles -Brand of pathology lab
  • FNA (fine needle asp)
  • Floro Stain is not cytology ( eye )

  • Urine dipstick is not cytology / Vetscan UA14 ( strip )

  • Histopathology not currently included as part of cytology

Deep Sedation

  • Sedation
  • Medetomidine
  • Domitor
  • Ketamine ( ketamax Ketamav, Ketamil)
  • Butorphanol (Stadol,Torbutol, torbugesic, Dolorex )
  • Cat Groom
  • Cat Clip
  • Includes sedation with grooming, ear clean
  • Ace is only concidered light, so is ACP Sedation
  • Don't include with Euthanasia

Dentistry ( Distinct count )

Tell us about your Dentistry. Which product do you charge that would indicate you have performed a dental procedure on a single patient. Example: When you perform a dental procedure you may charge an anaesthetic fee, a scale and polish, some extraction fees. But for all dental procedures you always perform the scale and polish, not the extractions. In this case, the best measure of the number of dentals performed is the number of scale and polish fees charged.

  • Grade 1, 2, 3

  • Major Dental

  • Scale + polish

  • Ultrasonic Scale & Polish

  • Clean

  • Prophy

  • Do not map extractions

Desexing castrate ( Distinct count )

  • Neuter

  • Castrate

  • Desex

  • Dog/Cat

Desexing spey ( Distinct count )

  • Spey

  • Spay

  • ovariohys/OHE

  • Desex

  • Dog/Cat

Endoscopy

  • Endoscopy

Heartworm Injection

  • Proheart

  • sr12

  • Heartworm

Hospitalisation

  • Hospital

  • Hospital stay

  • Hospitalition

  • Ward occupancy
  • Inpatient

 Intravenous fluids full - during a medical procedure

  • Small catheter fluids i/v

  • Catheter and first bag

  • Fluid setup

  • IV
  • Intravenous

Intravenous fluids operative - during a surgical procedure

  • IV during GA

  • Intra operative

  • Perioperative Fluid Therapy

  • Check invoices for surgical procedures. If there is not a separate fee then you need to count the desex, dental etc (surgical procedures)

Radiography Dental ( Distinct count )

  • Xray dental
  • Radiography dental
  • X-Ray Intraoral series
  • Don’t count subsequent or repeat views

Radiography ( Distinct count )

  • Joint series

  • Xray

  • X-ray

  • X ray

  • Rad

  • Radiography

  • Don’t count subsequent or repeat views

Test Drug Therapy

  • Phenobarb/ pheno
  • Digoxin
  • Bromide
  • DO NOT INCLUDE tablets, injections
  • CAN INCLUDE add on to other test, levels

Test Endocrine Function

  • Glucose eg. glucose in house, blood glucose test, insulin glucose ratio
  • Pathology
  • Fructosamine
  • Low dose dexamethasone or LDD
  • acth stimulation
  • t4
  • Thyroid
  • tsh
  • pancreatitis
  • test bile acids
  • DO NOT INCLUDE body function, in house bloods - total

Test Infectious Diseases

  • Witness
  • Snap
  • FIV
  • felv
  • parvo
  • faecal culture/analysis
  • culture and sensitivity
  • Pathology
  • faecal floatation 
  • pcr tests - these detect the DNA of various infectious agents
  • Brucella
  • DO NOT INCLUDE vaccinations

Ultrasounds

  • u/sound

  • Ultrasound

Vaccinations Adult ( Distinct count )

  • Health check consult 

  • C2, C3, C4, C5, KC, Lepto

  • F3, F5, FIV

  • Consultation- dog/cat ( Vaccination )
  • Wellness Exam ( can be used for Vacc in some cases )
  • Booster
  • DHP Booster ( Distemper, Hepatitis and Parvo )
  • Titer test can be used where Vac are not automatically done
  • Bordetella Intranasal
  • Don't count litters or rescues
  • All Juv Vaccs can be added as there a distinct count under 1 year old.