Accessing Manual Data Points and what they are for

Manual Data points server the process of reversing out some of the most confusing bookkeeping and tax adjustments that make accounting reports confusing for business owners.

There are  3 potential adjustments:

• Owners wage:
  It is used to adjust for a commercial owners wage because most business owners do not take regular wages out of payroll and often underpay themselves.
  
  Also bear in mind bookkeeping can be done in one of 2 ways:
  • The bookkeeper codes all the owners and associated parties to their own GL account - in this instance PD will remove the entire GLedger wage from all reports and the manual data points need to replace the owners entire wage. This is the preferred method as it also corrects for and bulk wage adjustments that owners make at the end of the financial year.
  • The bookkeeper codes all wages to the same GL code (this is what you are currently doing): In this case you need to adjust for the DIFFERENCE between what the owner is collecting through payroll and their fair wage.
    If I were you I would start coding all owner wages to their own General Ledger account and from this point onwards apply the entire wage in the datapoint for owners wage. For the earlier dates do the adjustments.
    Accounting software will allow you to set a different General Ledger code for the owners in the employee payroll setup so that owners wags can easily be identified.
    
    Once you set a value in the manual datapoints Profit Diagnostix will carry on rolling forwards with the last value in the row until you change it.
    NOTE: if you do add General Ledger categories for owners wages, map them to 'owners wages' in the setup wizard 
• Rent:
  This is the rent for the current branch. It will then override the rent in the profit and loss and will therefore smooth out any pre-payments which are common.
  Please note that on the main branch (usually called ... - data) which contains the invoices of all branches the rent should be the sum of the rent of all branches.

• Superannuation/pension payments

Update the manual datapoints

1. Click on "Manual Data Points" in "Settings":
   
2. Manual data points are set on a monthly base.
   Use the scrollbars to find the month of the year for the data point you want to change and click on the value (or empty input field).
   Enter the new value for this month or use the small arrow below to automatically update the values of the future months.
   This would usually be a fixed amount for each month but you can also do a monthly increase by a fixed amount or percentage.
   Click "Apply" and "Save".